Pool
The office manager for pool builders and service companies.
Chemicals, equipment swaps and a build schedule that depends on six other trades.
It does the office work, not the scheduling. Quotes out the same day, invoices raised when the job closes, the late money chased without you asking, and the sales tax worked out before a state does it for you.
Where pool money leaks
Chemicals supplied and not billed through
Equipment upgrades done at repair pricing
Service routes that never get a price rise
None of these are dramatic on a single job. They are dramatic at the end of a year, which is exactly why nobody catches them at the time.
What it does not do
It does not dispatch or schedule. If you run a board, keep it. This handles the paperwork that happens after the van comes home — the part that is costing you evenings.
Whether it pays for itself
Your numbers. It is set up to tell you when the answer is no.
Your numbers, not ours. Nothing is sent anywhere — this is arithmetic in your browser.
Admin time
8h × $28 × 50 weeks
$11,200
Supply runs
4 × 1.5h × $28 × 50 weeks
$8,400
Billing recovered
15% of what currently goes late or unsent — a cautious number on purpose
$1,620
Less the first year
$999 setup plus $999 × 12
-$12,987
$8,233
better off in the first year, on your own numbers. After year one there is no setup fee, so it is $9,232.
Have someone call you
Someone who has seen a pool business's books rings you back and asks what is eating your time. If it is not a fit they will say so on the call.
Other trades